Scope of Work: Print Quotation Software Development
1. Material Module (Paper Stock Guide):
This module will serve as a guide for different types of paper stock available for printing jobs. It should include fields for item code, item name, item size, and price. Users will be able to reference this guide when selecting the appropriate paper stock for a print job.
2. Client Module:
This module will store information about clients, including their name and contact information. It should provide fields to input and manage client details such as name, email, phone number, and address. This information will be used to generate quotations and invoices for clients.
3. Printing Machine Module:
This module will manage information related to printing machines available for use in the printing process. It should include fields for machine name, printing type (e.g., digital, offset), color options (full color or black and white), size capabilities, price per click (with multiple price brackets for quantity), minimum and maximum size restrictions, and startup costs associated with using each machine.
4. Post-Printing Modules:
After the printing process is complete, additional finishing processes may be required, such as cutting, UV coating, lamination, die-cutting, etc. Each of these processes should be represented as separate modules within the software, allowing users to input relevant details and costs associated with each process.
5. Price Calculation Module:
This module will serve as the core component for calculating the price of a print job for the client. It will take inputs from the other modules, including material selection, client information, printing machine specifications, and any post-printing processes. Based on these inputs, the module will calculate the total cost of the print job and provide a unit price for the client.
Additional Considerations:
User Authentication and Authorization: Implement secure user authentication and authorization mechanisms to control access to the system based on user roles.
User Interface and Experience (UI/UX): Design an intuitive and user-friendly interface for efficient navigation and data input.
Security and Data Privacy: Ensure the security of sensitive customer and financial data through encryption and access controls.
Integration with Accounting Software: Provide integration with accounting software for seamless invoicing and financial management.
Scalability and Performance: Design the system to scale with company growth and optimize performance for fast response times.
Documentation and Training Materials: Develop comprehensive documentation and training materials to aid users in understanding and using the software effectively.