PROJECT MANAGEMENT
Manage projects related to annual event production for on-time & under-budget delivery of 5 international trade shows, 3 conferences & numerous ancillary events annually, w/ total budgets of ~$2.5M staff, ~4K attendees and ~800 exhibitors
Develop & maintain departmental timelines w/in each stage of event production including ideation, design, source research, execution, & more
Build & maintain cross functional schedules & materials related to event with internal teams
Execute external logistics w/ outside vendors including Venue, A/V, Staffing, Sponsors, Talent, Rentals, Catering, etc.

COMMUNICATIONS
Drive & manage daily comms with internal teams to facilitate execution of cross functional tasks
Facilitate & maintain regular communication w/ external vendors to monitor progress on event timelines, logistics and production
Lead client communication as it relates to event logistics to prepare and assist in a favorable experience for exhibitors & attendees

BUDGET MANAGEMENT
Assist forecast & creation of event budgets based on company wide profit goals & projected sales, attendees & exhibitors
Daily management of each event budget based on developing forecasts
Post-Event budget analysis w/ cross-functional teams to improve efficiency & standardization of budget process
Assist in contract negotiations, organizing, tracking & facilitating outgoing payables, & other financial administrative tasks in order to protect each event budget & overall financial bottom line of the company

TEAM MANAGEMENT
Identify, source & vet all external event vendors & staff during planning
Coordinate internal teams as it relates to their event needs & facilitate additional staff / vendors for each team
Adjust external vendor & staff needs throughout planning & execution phases
Facilitate and manage pre-show orientation, load-in, live event & load-out of event, coordinating across internal teams, vendors, staff, exhibitors & attendees

• Managed complex projects related to annual event production for on-time & under-budget delivery
• Developed and maintained departmental time-lines relating to each stage of event production including ideation, design, source research, execution, and more
• Executed external event logistics with outside vendors including Venue management, A/V, Staffing, Sponsors, Talent, Rentals, Catering, etc
• Facilitated and maintained regular
communication with external vendors to monitor progress on established event time-lines, logistics and production.
• Assisted in the forecast and creation of
each event budget based on company wide profit goals and projected sales, attendees and exhibitors
• Daily management and refinement
of each individual event budget based on developing sales and attendee forecasts
• Assisted in contract negotiations, organizing, tracking & facilitating
all payables, and other financial
administrative tasks in order to protect each event budget and overall financial bottom line of the company
• Identify, source and vet all external
event vendors and staff during event planning phase
• Adjusted external vendor and staff needs throughout the event planning and execution phases
• Facilitated and managed pre-show orientation, load-in, live event and load-out of event, coordinating across internal teams, vendors, staff, exhibitors and attendees

establishing & building client relationships

in-studio and on-site building & breakdown of arrangements & design installations

managing flagship retail location - including staff, opening & closing, coordinating orders & delivery