TOK - Simplifying meeting room management

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Meeting room management can be a source of conflict, either by confusion with meeting room reservations,

overlapping or interrupted meetings, or the need to go through booking software.

Here is the TOK solution; a simple and effective device which displays daily meeting traffic
with light indicators and allows to book a room in one click.

TOK is designed for small and mid-sized companies, with one to ten conference rooms, and is an affordable solution that connects by
Wi-Fi to an existing email server, without an additional software layer. The object, developed mainly for corporate users, is easy to use, discreet and has a contemporary design, to blend in with the environment, regardless of the identity of the
company where it is installed. From a distance, only the ring of 24 LEDs is visible to help users identify available time slots.
Users can reserve 30-minute blocks directly from the physical interface. Reservations are automatically added to the room reservation system, such as Microsoft Exchange or Google Calendar.

TOK was developed using the Particle IoT platform, which interacts with a Microsoft Exchange or Google Calendar server that manages meeting planning and room reservations. This makes it possible to connect the physical object to the Particle.io service layer in the cloud,
one of the most reliable on the market. The configuration and management interface was developed using Django.

To realize this project, physical and digital designers worked closely together to produce several prototypes and create the best user experience possible. We have tested them with our teams and have been able to get a lot of usefull feedback.